You’ve been asking and we’ve listened. The 2023 OR Business Management Conference Program is packed with sessions that will help you maximize efficiencies, identify revenue opportunities and increase the profitability of the surgical suite while ensuring superior patient satisfaction.
The evolution of perioperative services from an acceptable revenue-producing department to the largest revenue source for an organization has made financial management an essential competency for perioperative services leaders and managers. Today, a manager must demonstrate sound financial management skills and must be the driving force behind efforts to optimize the financial performance of the operating room (OR) suite. This session will teach you the key aspects of financial management as they relate to perioperative services departments.
This workshop will focus on:
• Preparation and management of perioperative budgets
• Cost containment strategies
• Perioperative financial reports
• Variances
• Inventory requirements
• Case margins – costs, revenues and ROI
• Contract negotiation
• Cost-benefit ratios
• Performance indicators
*Additional fee applies
Enjoy a networking breakfast with your peers before the conference kicks off.
As a leader you need skills to motivate your team and move your department forward. You may be grappling with ways to deal with the ongoing staffing crisis impacting your OR. What can you do to improve your management skills to build a loyal and resilient team? Attend this opening keynote session to boost your leadership skills, communicate your vision and build a culture of trust.
Network and learn from exhibitors about the latest technologies and tools to help you in your business.
Looking for ways to maximize revenue and improve the bottom line? The cost of surgical services hinges on highly efficient processes, information management and tracking performance metrics. In today’s cash constrained environment, how do you manage growth when your hospital may be closing down beds and you don’t have enough staff? What are some creative ways to improve operations, reduce costs and increase profit margins?
Hear from a diverse group of panelists on where they see profitability decreasing and how to fix it.
Topics include:
· Surgical service line growth
· Reimbursement for surgery and for payors
· Capitalizing on outpatient surgeries
· Joint venture partnerships
· Purchasing and contract negotiations
· Changing regulations and opportunities in the market
· Incentive-based models
· Leadership and staffing
Perioperative services are at, or near the top, of every organization’s list for the departments that have the most capital and contribute the most to the margin of the organization. This emphasizes the importance of having the knowledge, both financial and clinical, to make the right decision for the patient and the organization. This presentation will review financial planning concepts, break even analysis, how to write and present a proposal and connecting the business case to patient and workforce safety. After attending this presentation, the participant will have the knowledge to evaluate new services, processes, and products to improve patient care and the financial health of the organization.
The "great resignation" has had a profound impact on the ability to effectively manage an operating room. Hospitals have lost millions of dollars on pandemic expenses and are forced to absorb the cost of traveler nurses and staff incentives. Now, more than ever, operating room efficiency is critical. Reduction of turnover time is an opportunity for cost savings. Learn how saving just 5 minutes a case can net you hundreds of thousands a year in your OR.
Take-home tool: Template with critical timestamps to be captured for room turnover. Handout of analytics tool with adjustable goal setting.
Enjoy this lunch and learn with LeanTaaS and UCHealth. Hear from the Director of Perioperative Business Operations to gain insight on how improving case length accuracy increased patient satisfaction and reduced staff overtime. By leveraging both technology and perioperative partners, the UCHealth team utilized Lean principles to create, implement and scale a revolutionary way to optimize allotted case time scheduling within the region’s hospitals.
Enjoy desserts with exhibitors while networking with your peers.
Sustainable growth models for designing operating rooms and integrating technology into outdated suites is imperative for organizations to innovate, recruit, and grow.
Population growth, expanding surgical practices, and advances in surgical technology have led to increased demand for capacity within operating rooms forcing organizations to think differently about their surgical suites.
Hospitals are now faced with the question of how to design the OR of the future in a forward-thinking manner for use today.
Take-home tool: Step-by-step plan on how to design operating rooms for the future with the ability to repeat the design process.
This session will help OR business managers understand how to identify and decrease hidden costs for inventory supplies when changing vendors and taking on new contractual agreements. Learn how to avoid massive financial loss due to inventory write-offs when transitioning to a new vendor. A new operational model using team synergy can be applied to save millions. Learn how to structure and implement an inventory reallocation plan at your health system.
Take-home tool: Operational model using team synergy, a new approach to save millions of dollars.
Network and learn from exhibitors about the latest technologies and tools to help you in your business.
Many, if not all, operating room committees look at block allocation and utilization, but other than a few changes, most block schedules are static and legacy protected. So how do you really know if your block time is allocated properly? And what does properly really mean? Also, why is it that some services are always scrambling for additional time while others seem to coast along?
This session will explore ways to analyze budgeted minutes to allocated block minutes to actual minutes (with adjustment for after-hours and out-of-block cases) and explore the possibility that we may not be setting our surgeons and operating rooms up for success by using traditional block utilization and allocation methods while managing budgeting processes separately.
Take-home tool: Excel spreadsheet template to help facilitate block discussions
OR Business Managers need the latest updates on new regulations and options for compliance. Attend this session to get a deep dive on how to prepare for your next Joint Commission visit.
Connect with the perioperative business community and network with your peers at the welcome night reception!
The OR represents one of the most diverse and specialized care settings in healthcare. Surgeons, anesthesia providers, and the diverse and specialized members of the perioperative team must be precisely orchestrated to ensure high quality, predictable outcomes, while meeting escalating expectations around throughput and efficiency. Scheduling such a diverse group of care providers illustrates how important it is to have a coordinated picture of personnel across the workforce, as well as a detailed view of their individual credentials, training, experience, and capabilities.
All too often this complex workforce is managed with disparate, disconnected systems that require OR leadership to constantly scramble to assemble and adapt this team. The old way of managing the healthcare workforce needs to evolve. A new approach to centralized workforce management will ensure all employees are empowered to deliver quality patient care in an efficient, sustainable care environment.
Network and learn from exhibitors about the latest technologies and tools to help you in your business.
The pressure to reduce inventory costs has created inflexible conditions across the global medical supply chain. Those responsible for healthcare supply inventory and the frontline providers who depend on them face new challenges.
Where can we make up lost revenue with the supply chain crisis and managing back orders? What innovative solutions and cost savings strategies can we implement to shore up supplies and materials? How can smaller facilities compete and manage their inventory costs?
Take-home tool: A checklist tool for vetting non traditional suppliers, including the warning signs to look for with vendor claims and actions that can be taken to help managers navigate supply chain disruptions.
What are the recent trends in ASC joint ventures? How do evaluate whether your ASC can remain independent or if you should consider a joint venture partner, management company partner, or acquisition by a health system?
The staffing shortage has created a world where increasing labor costs are eating up profits. How can an OR business manager cope with the extreme staffing shortage? Should you build support teams that are non-clinical to be multi-functional and create career ladders? How do you identify new roles on a team when you have staff resignations or relocations? What strategies can you implement to ensure your OR is 100% staffed and operating at maximum capacity?
What’s holding you back from reaching peak OR efficiency? Did you know it’s surprisingly easy to achieve this with the right tools?
Manual OR processes and first-generation analytics tools frequently prevent hospitals from achieving OR revenue and utilization goals due to their overly manual nature. Now, OR leaders are harnessing innovations in automation, behavioral science, and comprehensive real-world data to unleash the full potential of their surgical programs.
In this session, learn how Saint Luke’s Health System has rapidly transformed its OR scheduling processes with AI-based automation software. By providing their teams with these innovative tools, they have reduced workload while simultaneously increasing utilization and surgical case volumes, despite staffing challenges.
Enjoy desserts with exhibitors while networking with your peers.
Today's ORs are filled with multiple robotic platforms, from surgical robotics with the daVinci system, to orthopedic robots with MAKO and Endoluminal robotic assisted bronchoscopy with ION.
In this workshop, you will learn key elements to apply to each platform as you work towards a Top-Level Robotic Service Line. From dedicated support with a robotic coordinator, day-to-day operations to detailed and action-oriented tools and dashboards, you and your team will learn how to manage your program effectively.
Utilizing data and building a comparative dashboard, you can easily analyze which platforms and approaches provide the best outcomes and maintain fiscal responsibility. Learn how standardization across service lines improves supply management, process improvement and improves quality outcomes.
Take-home tool: Dashboard for effectively pulling data points and program development tools that can be updated to suit your institution.
Limit your liability and protect your facility from poorly constructed contracts. Attend this session to learn the gainsharing rules and how to properly structure contracts with anesthesia providers.
Today's ORs are filled with multiple robotic platforms, from surgical robotics with the daVinci system, to orthopedic robots with MAKO and Endoluminal robotic assisted bronchoscopy with ION.
In this workshop, you will learn key elements to apply to each platform as you work towards a Top-Level Robotic Service Line. From dedicated support with a robotic coordinator, day-to-day operations to detailed and action-oriented tools and dashboards, you and your team will learn how to manage your program effectively.
Utilizing data and building a comparative dashboard, you can easily analyze which platforms and approaches provide the best outcomes and maintain fiscal responsibility. Learn how standardization across service lines improves supply management, process improvement and improves quality outcomes.
Take-home tool: Dashboard for effectively pulling data points and program development tools that can be updated to suit your institution.
With healthcare demand rising, and key factors in the current environment that are directing patients to outpatient sites of service, leaders are tasked with growing service lines, optimizing opportunity and providing access to lower cost alternatives for surgical services. Understanding key factors that are impacting surgery migration to ASCs and having an effective plan for the next five years requires a structured and strategic approach. The patient experience, quality, financial and business considerations are critical to success. How do you capitalize on outpatient surgeries while providing a better patient experience? What are the strategic, business and financial implications?
Take-home tool: ASC covered procedure list and 2023 ASC vs HOPD Medicare rates.
Enjoy this offsite networking activity at the Moon River Brewing Company and Savannah Haunted Pub Tour!
*Additional fee applies
The ability to optimize capacity, satisfy staff, meet revenue demands, and progress toward higher operational maturity is every perioperative leader's dream. But in reality, working to balance the competing needs of surgeons and staff while also trying to maximize OR utilization using ill-fit technology is typically an ongoing and uphill battle. When time is one of the most precious resources to protect, what strategies and approaches deliver speed to value and equally elevate surgeon and staff experience?
In this session, we will discuss how dynamic block management principles provide the necessary building blocks to achieve peak perioperative performance. Hear from industry leaders at OrthoNebraska about how they partnered to enhance operational intelligence and seamlessly implement real-time, event-driven workflows to transform daily operations and empower perioperative business leaders at this leading specialty hospital.
Surgical Centers of Excellence (COE) have been around for many years and continue to be an alluring strategic initiative to foster growth. At peak performance, the COE offers highly specialized care that is efficient and comprehensive. Caregivers working at these centers excel in their areas of expertise as they consistently perform the same types of procedures on a routine basis.
This session will help OR business managers determine if consolidation is an option to achieving peak performance to minimize costs and maximize profits.
Take-home tool: Service Line Relocation Toolkit
• Service line relocation checklist
• Gantt chart template
• Equipment and instrument checklist
Inaccuracies in preference cards contributed to late starts, increased turnover times, increased patient wait time, decreased staff satisfaction and negative impacts on overall surgical throughput. Learn how to clean up and better manage your preference cards to ensure your OR is operating at peak capacity.
Take-home tool:
Preference card maintenance and clean up project plan. A checklist to evaluate preference card complexities and steps to take towards simplification and effective standardization.
Learning objectives:
As an OR Business Manager you are faced with daily challenges of managing the business of the surgical suite in a world with severe staffing shortages, ballooning costs and constrained hospital capacity. Fast-forward three years since the start of the Covid-19 pandemic and you may be left with more questions than answers. Looking into your crystal ball and preparing for the future, how can you develop a process improvement plan to move your health system forward? Attend this closing session and walk away with 5 action tools you can implement at your facility to boost your profits and protect your bottom line.